Each formatted citation in your Word document contains hidden field codes that have all the information about that reference. This embedded reference information is also known as a "Traveling Library." If you don't have your database open in Reference Manager, or if someone gave you only the Word document without the library, then the Reference Manager program will use the Traveling Library to format the references.

To have Reference Manager pick up the changes you've made to the references, you'll want to first make a backup of your document. Then, in the document, do the following:

1. In Word 2007 with Reference Manager 12, go to the Reference Manager 12 tab and choose the "Convert Citations and Bibliography > Convert to Unformatted Citations" command.
   
   In Word 2007 with Reference Manager 10/11, go to the Addins tab and choose the Reference Manager > Revert to Original Text" command.
   
   In Word 2000/2002 (XP)/2003 go to the Tools Menu and select "Reference Manager > Revert to Original Text" command.
   
   
2. This should revert all the citations into the temporary citation format and remove the reference list from the end of the document.
   
   
3. Close Word and save your document.
   
   
4. Open Word and this document.
   
   
5. With Reference Manager 12 in Word 2007, go to the Reference Manager 12 tab and choose the "Update Citations and Bibliography" command.
   
   With Reference Manager 10/11 in Word 2007, go to the Add-Ins tab and choose the "Reference Manager > Generate Bibliography" command.
   
   In Word 2000/XP/2003 and go to the Tools menu and choose "Reference Manager > Generate Bibliography." (or "Scan Document" and then "Generate Bibliography" in Reference Manager 9.5) to format the document, Reference Manager will pick up the reference information from your open database or databases, and the changes will be picked up.